Secure IT Asset Disposition Management And Compliance

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Secure IT Asset Disposition Management And Compliance

(An Overview of Government Regulations and Industry Standards)

All corporate companies are governed by the Laws and regulations of the respective Governments. Whatever be the industry or the type of activity you are engaged in, your Company has to comply with all the legal formalities and the procedures given by the Federal, State, and Local Governments. Though the Government requirements may vary by the industry, each one has its standards to follow.

The ITAD industry is not an exception. More regulations govern the companies that are undertaking this type of activity of disposing of unwanted and retired IT Assets as they deal with sensitive data of their Customers, which must be protected. While formulating your risk management and data security policies for your company, you must take into account all the Government regulations that provide for these and must take all possible steps to comply with each one of them.

Data security and Data Breach are One of the Most Critical of the Risks Faced by a Company.

They need to have a sound ITAD policy to affect their unwanted IT Assets’ right and scientific disposal. Such a plan must provide for the effective compliance of all the Government regulations that provide for the safety and security of the data and other intellectual properties while disposing of your IT Assets.

In the present data-driven business environment, data security and preventing of data leaks are of paramount importance for the Companies. Almost all Governments have realized this. They have enacted various Laws, Rules, and Regulations to enforce a strict data security regime, and this must be scrupulously followed while disposing of your data containing IT assets.

Regulations That Need 100% Compliance

Though there are various regulations formulated by the Governments to ensure data security in IT-driven industries, certain major legislations must be complied with for legal compliance by the companies. These are some of the regulatory standards that must be complied with by the companies and must find a prime place in their ITAD policies and plans include the:

Health Insurance Portability and Accountability Act (HIPPA):

this was enacted in the US during the year 1996 to provide for the Health Care insurance data’s data security. It provides for putting place the right steps to ensure the flow of healthcare information and aims to protect the Personally Identifiable Information.

The entire healthcare, insurance companies, and those working in the health care industry must comply with the provisions of this Act to take all necessary steps for protecting the health care and healthcare insurance data of the general public from fraudulent leaks, theft, or negligence flow of sensitive information to unauthorized persons.

Under this Act, some provisions provide to set standards on a national level to create, store, access, and manipulate electronic health records, and how the transactions relating to healthcare must be maintained and by the companies and their employees.

Health Information Technology for Economic and Clinical Health Act (HITECH):

This special enactment was made in the year 2009 as a part of the American Recovery and Reinvestment Act. This Act was brought in to implement the right ways of motivating and implementation of the right procedures for the safe and secure maintenance and handling of electronic health records by all those in the healthcare industry, including the doctors, hospitals, Insurance companies, and other entities that offer service in the health care industry.

This Act provides both incentives for following the right ways of handling the electronic health records as well as provide for pecuniary actions in case of severe data breach & data leaks due to non-compliance or violations of the provisions of this Act.

As this is one of the most important Acts that must be complied with for effective legal compliance, you have to find a good ITAD partner like StarPc Excess. for effective compliance of these Acts while scientifically disposing of your IT Assets.

PCI DSS (Payment Card Industry Data Security Standard):

This is a widely accepted standard that requires the Operators of Credit, Debit, or Cash card operations to follow certain standards to minimize Card-related fraudulent transactions. This standard aims to protect the personal information of the cardholders. This achieved by

Providing a secure network for conducting the transactions with suitable firewall protection
Secure authentication of PINs and passwords
Secure storage of Cardholder information like dates of birth, mothers’ maiden names, Social Security numbers, phone numbers, and mailing addresses
Transmission of personal data only after encryption.
Protection of networks with the latest anti-virus software, anti-spyware programs, and other anti-malware solutions
Restricted and controlled access to the System information
Constant monitoring and regular testing of the network with all security process in place
Maintenance of an Information security Policy and strict enforcement of the same with periodical audits and penalties for non-compliance

In these circumstances, when you entrust your IT requirements connected with a Credit card, debit card, and related data to your ITAD partner, you must be able to comply with these standards. StarPc Excess is a well-known ITAD company that has a strict compliance record and has all the infrastructure to deal with such IT equipment and dispose of them with the highest Data security assurance.

SOX: The Sarbanes-Oxley Act of 2002:

The Sarbanes-Oxley Act1 of 2002 was enacted to prevent corporate fraud. The Public Company Accounting Oversight Board was formed under this Act to oversee the accounting aspects prevailing in corporate accounting and disclosures. It also holds the CEOs of the Companies personally responsible for erroneous accounting and disclosures.

In such circumstances, your ITAD partner you have chosen should be able to provide the utmost care and caution while making disclosures and filing reports for the disposal of unwanted IT equipment. StarPc Excess is a well-established and experienced ITAD company that can take care of full compliance under the SOX act.

FACTA: the Fair and Accurate Credit Transactions Act:

includes provisions meant to protect consumers from identity theft. Among them are requirements for the proper disposal of consumer information, and it is applicable to credit reporting agencies and those offering all types of customer credit report services.

The Act’s primary aim is to prevent identity theft by providing suitable systems and methods ensuring the highest degree of customer data security.

This also calls for the filing of periodical reports for legal compliance and must report the fact of IT Assets and equipment used for handling storage and manipulation of customer data.

When you have appointed an experienced ITAD company like StarPc Excess Inc as your ITAD Company for the right disposal of IT equipment, they will provide all the necessary certifications and take care of the security of data to comply with the provisions of this Act.

GLB: the Gramm–Leach–Bliley Act:

was enacted to ensure consumer privacy rules for financial institutions like banks and insurance companies who have to safeguard their customers’ sensitive personal information. This act, also called the Financial Modernization Act of 1999, casts a duty on all the financial institutions to state to their customers how they will share their data with third-party service providers to extend their services to how they will ensure the safety of the data.

They have to provide an option to the Customers to say no to sharing their data with third-party service providers. There are reports to be filed as a way of compliance, and your ITAD company will be able to take care of these requirements when you are disposing of your unwanted IT assets through an experienced ITAD Company like StarPc Excess who has a long industrial standing.

Regulatory Compliance For IT Asset Disposition (ITAD)

As an IT enabled company, you will face situations to retire the end-of-life equipment or dispose of unwanted IT assets even if they have not become completely obsolete.

In such situations, you should have a clean ITAD policy in hand and work as per your stated policy with the primary aim of securing sensitive data. For this, you must use the services of an experienced and well-equipped ITAD partner like StarPc Excess so that you will be able to recycle, remarket or do a combination of both for the better and efficient way of disposing of your unwanted IT assets.

When you entrust the IT Assets disposal to a company that has been in this field for a long period, you will be able to conduct all your ITAD with the right methods and will help you get good value for the items you are disposing of now. With their long industry experience, connect with StarPc Excess as we can help you in complying with all the regulations and scientifically dispose of the IT assets without harming the environment.